P & C Association

Port Hedland Parent And Citizen Committee

WHO ARE WE?
Our P&C is a group made up of motivated Parents, Grandparents, Carers and interested Community members.

WHAT DO WE DO?
– Manage and staff the Canteen and Uniform Shop
– Fundraise for resources and facilities for our school and students
– We have recently covered the cost of.
– Kindy and Pre-Primary area revamps
– Dolly’s Dream workshop
– MiniLit and MacqLit resources
– Science Lab Equipment
– Bring issues and queries from the school community and raise them with the school Principal (who attends meetings).
– Assist the school with volunteers for student activities.

WHY WE DO IT?
The P&C provides the opportunity to come together to help meet the needs and aspirations of the students and the school community. We share information and views, learn about and help shape school policies and programs and help raise funds to provide extra resources. Also, when we volunteer – it improves our mental health and models this for our children.

WHERE CAN YOU FIND US?
The best way to keep up to date with what is happening with the P&C is to like our Facebook page. On our page you will find Uniform Shop and Canteen information, fundraising events, reminders and more.

WHEN DO WE MEET?
Meetings are held in weeks 2 & 8 each term and generally run for 60 minutes.

Our upcoming AGM will be held on Wednesday, 3rd May 2023 (Term2 Week 2)

HOW CAN YOU GET INVOLVED?
– Attend meetings to have your say and contribute your ideas.
– Volunteer in the Canteen or Uniform Shop
– Volunteer to be on the Fundraising Committee or volunteers to help at events.
– Consider becoming an officer bearer (all positions are declared vacant at the next AGM)
So, if you want to get involved, help out, share your opinions or just keep up to date with what’s happening at the school – no matter how big or little – all levels of involvement are appreciated and lots of support and assistance is available.

P&C Office Bearer Positions

PRESIDENT
– Act as the link between the parent’s body and the school administration
– Chairs the P&C meetings
– Ensures that committee members and coordinators fulfil their duties
– Handles all P&C enquires
– Works with the school and principal to ensure the best interests of the students
– Plans the fundraising calendar for the year
– Signatory to P&C bank account

VICE PRESIDENT
– Acts on behalf of the President in their absence
– Assists the President
– Signatory to P&C bank account
– Writes and edits grant applications

TREASURER
– Approximate time commitment 20-25hrs per term
– Ensures the money raised from the events is counted and recorded
– Deposits cash at the bank every month
– Responsible for paying uniform shop and canteen wages and invoices (through online banking)
– Manages transactions in the online accounting system – Xero
– Submits a financial report at the end of the year
– Monitors the floats in both Canteen and Uniform Shop
– Signatory to P&C bank account
– Creates an updated Treasurer’s report for each P&C meeting for the financial position to date.

SECRETARY
– Approximate time commitment 5-10 hours per term
– Advertise AGM/General Meetings via FaceBook & Wednesday Wrap-up
– Two weeks prior to AGM/General Meetings to request agenda items
– One week prior to AGM/General Meetings contact P&C members with agenda and other relevant
meeting documentation
– Take meeting minutes at all meetings
– Email distribution of meeting minutes to all P&C members and school office
– Create and communicate fundraising events to the school for publication via Facebook, Wednesday Weekly Wrap up and other communication channels
– Maintain P&C member list paperwork

CANTEEN VOLUNTEER COORDINATOR
– Coordinates the Canteen volunteer roster
– Advertises for volunteers / vacancy in roster

GENERAL COMMITTEE MEMEBERS
– Assists with fundraising activities
– Assist with promotion of activities e.g. Facebook page coordinator
– Assist with Grant proposals

The PHPS P&C is a group of parents that are committed to assisting our school in ensuring the quality of the children’s education.

The P&C is open to all parents of children at school, to teachers and to interested citizens.

They are heavily involved in fundraising for the purchase of resources of major school items.

The P&C are responsible for:

• Canteen
• Uniform Shop
• Fundraising Events

The major aims of the P&C are to;

• Fund raise to provide extra facilities and amenities for the school.
• Help with community interest and education
• Meetings are held generally twice a term and dates and times are notified through School Star and on the P&C face book page.  Meetings provide an opportunity to discuss matters regarding the school and the welfare of students.

Members

President – Tiki Beard
Vice President – Melissa Hartmann

Treasurer – Aisling Kane
Secretary – Still to be elected.
Canteen Manager – Lorraine Barnard
Uniform Shop Manager – Sherrie Howat

General Committee

-Tiffany Sloot

-Kate Lewis

-Sheree Stade

-Stephine Myers

-Kahla- Jane Tuffey

-Kristie Bell

Contact Details

Email Address: pc.phps@hotmail.com